Evaluation Guide for "Pilot A Panel"
Note to the Evaluator: The purpose of this project was for the group leader to select panelists and moderate a panel discussion. The information should be adequately divided among the panelists so that no overlap of information occurs. The moderator should give evidence that he or she has carefully limited the scope of the topic for presentation to be managed within the 30-40 minute time period. In addition to your oral evaluation, please write answers to the questions below.
· In opening the session, did the moderator clearly explain the topic for discussion in terms of a stated problem?
· Did the moderator define the common goals or purpose of the panel?
· Did the moderator introduce each panelist and his or her topic for presentation?
· Did the moderator limit the speaking time of each panelist from five to seven minutes?
· Did the moderator repeat questions from the audience and limit panelist's responses to two minutes?
· In closing, did the moderator thank the panelists and the audience?
· As evaluator, call for a discussion of the points and suggestions for improvement.
Monday, May 4, 2009
Pilot A Panel, Discussion Leader - Part 7
Your Project Speech
For this project, select a problem for a panel discussion. Consider a problem of importance to you from one to four areas: personal problems, educational problems, political and social problems, and business and organizational problems. You may wish to talk about the vital goals of safety, survival, or behavior, motivation, and social relationships. State the problem as a question. For example, "How can we change the law to deal effectively with crimes committed by juveniles?"
Select not less than three panelists for the presentation. Whatever problem is agreed upon, your participants should be knowledgeable about the subject. This will require that you and your panelists prepare for the presentation at least a week in advance.
Determine with each panelist what information he or she will present. Discuss what the others will cover so that repetitions are avoided. Moderate the panel according to the steps described in this unit.
Allow three minutes for your introduction of the subject.
1. Allow one minute for the introduction of each panelist.
2. Allow each panelist five to seven minutes for his or her presentation.
3. Allow two minutes for your summary.
4. Allow five minutes for questions from the audience. Repeat each question. Allow a maximum of a two minute response per question from each panelist.
5. Thank the panelists and audience and close the session.
For this project, select a problem for a panel discussion. Consider a problem of importance to you from one to four areas: personal problems, educational problems, political and social problems, and business and organizational problems. You may wish to talk about the vital goals of safety, survival, or behavior, motivation, and social relationships. State the problem as a question. For example, "How can we change the law to deal effectively with crimes committed by juveniles?"
Select not less than three panelists for the presentation. Whatever problem is agreed upon, your participants should be knowledgeable about the subject. This will require that you and your panelists prepare for the presentation at least a week in advance.
Determine with each panelist what information he or she will present. Discuss what the others will cover so that repetitions are avoided. Moderate the panel according to the steps described in this unit.
Allow three minutes for your introduction of the subject.
1. Allow one minute for the introduction of each panelist.
2. Allow each panelist five to seven minutes for his or her presentation.
3. Allow two minutes for your summary.
4. Allow five minutes for questions from the audience. Repeat each question. Allow a maximum of a two minute response per question from each panelist.
5. Thank the panelists and audience and close the session.
Pilot A Panel, Discussion Leader - Part 6
Moderating The Discussion
The day has arrived. There is a large expectant audience. Much is at stake depending on the information to be considered. You seat the panel members at the front of the audience or head of the table with their name cards, large white tent cards with names printed in bold, easily seen by the audience. You begin the meeting by making a brief statement that explains what the session is about. You state the problem for discussion, and then explain how the meeting will proceed:
· Introduction of each panelist and his or her topic for presentation. In handling the introduction of another speaker, remember your purpose is to highlight that individual. You accomplish this by explaining who the speaker is and why he or she is addressing the subject to that audience. Follow the formula of why this speaker? Why this subject? Why this audience? Why this time? Each panelist is introduced prior to speaking and is allowed a specific time limit. It is your responsibility to signal the speaker when time is up.
· After the panelists have spoken, you present a summary of the points discussed and conclusions.
· Conduct a question / answer session. Open the panel to questions from the audience. You can prompt and guide the audience by stating that the first panelist will now answer questions of concern to his or her presentation and field of authority. Warn the panelist of the time limit for response and repeat the question so it is audible to everyone. After the questions and responses are completed for the first panelist, follow this same pattern for the others.
A second way to open the panel to questions is to invite the audience by asking them, "Is there any information you've just heard that you would like further clarified by a member of the panel?" Or, "The panel is now open to questions. Any member of the audience wishing to address the panel, please raise your hand to be recognized. I will call upon you individually and direct your question to the appropriate panel member."
Remember to repeat the question for the benefit of both the panelists and the audience. Allow only two or three minutes for any one panelist to respond to a particular question.
· Close the session thanking the panel members and the audience for their contributions.
The day has arrived. There is a large expectant audience. Much is at stake depending on the information to be considered. You seat the panel members at the front of the audience or head of the table with their name cards, large white tent cards with names printed in bold, easily seen by the audience. You begin the meeting by making a brief statement that explains what the session is about. You state the problem for discussion, and then explain how the meeting will proceed:
· Introduction of each panelist and his or her topic for presentation. In handling the introduction of another speaker, remember your purpose is to highlight that individual. You accomplish this by explaining who the speaker is and why he or she is addressing the subject to that audience. Follow the formula of why this speaker? Why this subject? Why this audience? Why this time? Each panelist is introduced prior to speaking and is allowed a specific time limit. It is your responsibility to signal the speaker when time is up.
· After the panelists have spoken, you present a summary of the points discussed and conclusions.
· Conduct a question / answer session. Open the panel to questions from the audience. You can prompt and guide the audience by stating that the first panelist will now answer questions of concern to his or her presentation and field of authority. Warn the panelist of the time limit for response and repeat the question so it is audible to everyone. After the questions and responses are completed for the first panelist, follow this same pattern for the others.
A second way to open the panel to questions is to invite the audience by asking them, "Is there any information you've just heard that you would like further clarified by a member of the panel?" Or, "The panel is now open to questions. Any member of the audience wishing to address the panel, please raise your hand to be recognized. I will call upon you individually and direct your question to the appropriate panel member."
Remember to repeat the question for the benefit of both the panelists and the audience. Allow only two or three minutes for any one panelist to respond to a particular question.
· Close the session thanking the panel members and the audience for their contributions.
Pilot A Panel, Discussion Leader - Part 5
Outlining The Points To Be Covered
You have selected the panelists based on their knowledge and expertise, which allows for a division of the subject according to their corresponding fields of authority. You discuss with each individual the nature of the information to be presented and insure that each knows what the others will cover.
For example: The public relations representative will explain the nature of the products manufactured by his company, architectural design of the plant, how much and what sources of power will be required to run and maintain it, how pollution control will be managed, and what the employment opportunities will be. The tax commissioner will report on the nature of the revenue and how it would be employed depending on whether commercial, residential, or a combination development is adopted. The planning commissioner will report on effects of zoning and influence on property values. The city council member will present community opinion and will report on environmental impact for each development plan.
You have selected the panelists based on their knowledge and expertise, which allows for a division of the subject according to their corresponding fields of authority. You discuss with each individual the nature of the information to be presented and insure that each knows what the others will cover.
For example: The public relations representative will explain the nature of the products manufactured by his company, architectural design of the plant, how much and what sources of power will be required to run and maintain it, how pollution control will be managed, and what the employment opportunities will be. The tax commissioner will report on the nature of the revenue and how it would be employed depending on whether commercial, residential, or a combination development is adopted. The planning commissioner will report on effects of zoning and influence on property values. The city council member will present community opinion and will report on environmental impact for each development plan.
Pilot A Panel, Discussion Leader - Part 4
Selecting The Panelists
Looking at the scope and importance of the subject, you decide that to explore the problem of commercial and residential development comprehensively, you will need four panelists who are knowledgeable about existing development proposals, local tax revenue levels, urban planning and community opinion. Your selections are a public relations representative for a major manufacturing corporation desiring to construct a plant utilizing two hundred acres of the land; the local tax commissioner; the local planning commissioner; and a resident of the community who is on the city council and is an authority in the field of environmental impact.
Looking at the scope and importance of the subject, you decide that to explore the problem of commercial and residential development comprehensively, you will need four panelists who are knowledgeable about existing development proposals, local tax revenue levels, urban planning and community opinion. Your selections are a public relations representative for a major manufacturing corporation desiring to construct a plant utilizing two hundred acres of the land; the local tax commissioner; the local planning commissioner; and a resident of the community who is on the city council and is an authority in the field of environmental impact.
Pilot A Panel, Discussion Leader - Part 3
Methods For Defining A Problem
In narrowing the focus of a problem or question for discussion, you will find it helpful to determine what kind of a problem it is according to the following categories:
· Problems of fact refer to questions of truth and falsity. The kinds of information you will consider are factual statements that can be verified and tested. Proven facts, including statistics, provide good supporting material in arriving at a conclusion. "What manner of development will generate more tax revenue for the local community?" is an example of a problem of fact.
Remember to interpret and clarify facts so that the group reaches a common level of understanding. If you choose to discuss a question of fact, you may be able to correct errors and distortions held by the group.
· Problems of value concern the attitudes you hold and the judgments you make. Discussion of questions of value rely on facts to support the position you may take toward solving a particular problem. "In terms of environmental impact, is it more beneficial to develop the land as a park and natural wildlife refuge?" is a question of value.
· Problems of policy require that you decide what procedure to use or what action to take to achieve some goal. Given this kind of problem, you and your group will encounter wide points of view in considering alternative choices. "By what plan can the local community maintain high property values while encouraging the proximity of commercial development?" is an example of question of policy.
In narrowing the focus of a problem or question for discussion, you will find it helpful to determine what kind of a problem it is according to the following categories:
· Problems of fact refer to questions of truth and falsity. The kinds of information you will consider are factual statements that can be verified and tested. Proven facts, including statistics, provide good supporting material in arriving at a conclusion. "What manner of development will generate more tax revenue for the local community?" is an example of a problem of fact.
Remember to interpret and clarify facts so that the group reaches a common level of understanding. If you choose to discuss a question of fact, you may be able to correct errors and distortions held by the group.
· Problems of value concern the attitudes you hold and the judgments you make. Discussion of questions of value rely on facts to support the position you may take toward solving a particular problem. "In terms of environmental impact, is it more beneficial to develop the land as a park and natural wildlife refuge?" is a question of value.
· Problems of policy require that you decide what procedure to use or what action to take to achieve some goal. Given this kind of problem, you and your group will encounter wide points of view in considering alternative choices. "By what plan can the local community maintain high property values while encouraging the proximity of commercial development?" is an example of question of policy.
Pilot A Panel, Discussion Leader - Part 2
Focusing The Problem
Knowing that you are a Toastmaster, a member of your local city council has called you and asked if you will organize and lead a panel discussion to illuminate the problem of combined residential and commercial zoning on one thousand acres of prime land recently sold for development. How will you go about it? What steps will you take? What are your responsibilities as a panel discussion leader?
In this hypothetical case, the subject for your and your panel has been predetermined. A topic of particular importance calls for investigation. You receive the assignment in broad general terms. To make it manageable, you find that you must narrow the scope of the problem or define what kind of problem it actually is. Your question cannot be so general that you cannot adequately cover the points of your topic in the allotted time. As moderator, you focus the discussion on particular aspects of that topic such as,
· "What manner of development will generate more tax revenue for the local community?"
· "In terms of environmental impact, is it more beneficial to develop the land as a park and natural wildlife refuge?"
· "By what plan can the local community maintain high property values while encouraging the proximity of commercial development?"
Knowing that you are a Toastmaster, a member of your local city council has called you and asked if you will organize and lead a panel discussion to illuminate the problem of combined residential and commercial zoning on one thousand acres of prime land recently sold for development. How will you go about it? What steps will you take? What are your responsibilities as a panel discussion leader?
In this hypothetical case, the subject for your and your panel has been predetermined. A topic of particular importance calls for investigation. You receive the assignment in broad general terms. To make it manageable, you find that you must narrow the scope of the problem or define what kind of problem it actually is. Your question cannot be so general that you cannot adequately cover the points of your topic in the allotted time. As moderator, you focus the discussion on particular aspects of that topic such as,
· "What manner of development will generate more tax revenue for the local community?"
· "In terms of environmental impact, is it more beneficial to develop the land as a park and natural wildlife refuge?"
· "By what plan can the local community maintain high property values while encouraging the proximity of commercial development?"
Pilot A Panel, Discussion Leader - Part 1
A panel discussion is a method of informing a group regarding a subject that is presented by a smaller group. This small group, or panel, is generally made up of people who have knowledge and experience about the subject under discussion and are able to approach the topic with some authority.
A panel discussion adds variety and helps to get more members on a program. It appeals to a wider interest in that the audience may readily relate to a particular point covered by any one of the panelists. For example, a panel of four members is presenting a discussion on the problems of maintaining employee morale. Representing four different sectors of the marketplace, the panelists are a personnel manager from a major corporation, the foreman of an assembly line, the supervisor of a government office, and an administrative secretary in a large research firm.
A panel discussion adds variety and helps to get more members on a program. It appeals to a wider interest in that the audience may readily relate to a particular point covered by any one of the panelists. For example, a panel of four members is presenting a discussion on the problems of maintaining employee morale. Representing four different sectors of the marketplace, the panelists are a personnel manager from a major corporation, the foreman of an assembly line, the supervisor of a government office, and an administrative secretary in a large research firm.
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